Assistant

Deutsche Telekom Pan-Net s.r.o.

Job ID:
87608
Country:
Slovakia
Location:
Bratislava
Region:
Bratislava
Employment Type:
Full Time - Regular
Job Level:
Professional
Languages Required:
English
Experience Required:
3-5 years

Job Description

Detailed job description, responsabilities:

Completes a broad variety of administrative tasks for the Managing Director  including:

  • Work closely and effectively with the MDs to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
  • Manage an extremely active and dynamic calendar of appointments
  • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion
  • Develop and maintain a long-term calendar for the organization
  • Compose and prepare correspondence that is sometimes confidential
  • Arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings.
  • Complete expense reports
  • Answer incoming telephone calls professionally and deal with enquiries quickly
  • Liaise with clients, suppliers and other staff
  • Conduct data research
  • Organize and potentially attend meetings and ensure the meeting is well-prepared
  • Take minutes, collate and distribute them and take required actions
  • Organize international conferences and offsite events
  • Cooperate with departments and other Pan Net organizations reporting to MD
  • Prepare presentations materials and reports upon request
  • Distribute meal vouchers to employees
  • Perform other general administrative duties

 

Job requirements

KPI's/ Key deliverables:

  • Office management (incl. MDs calendar management, office procurement)
  • Travel management
  • Team support
  • Create reports, presentations,protocols, briefings for the management
  • Management payments, cash pooling, accounting

 

Education:

  • University or Bachelor degree in Business Administration/ Management or equivalent to this position

 

Professional knowledge, skills, know how in the field & experience in the field:

  • Experience in field of activity :4-6 years of professional experience as an assistant in an international environment; very experienced person, who will be also able to stand-in for the Management Board Support Position
  • Multinational experience:  preffered, not a must 

 

Language skills:

  • Slovak language - fluent
  • English language - fluent

 

Interpersonal communication skills:

  • communication skills
  • coordination skills
  • experience with planning, organizing, coordination, monitoring – ability to ensure the smooth running of the whole company (in particular during the ramp up phase…)
  • interpersonal skills with the ability to build up relationships with internal and external stakeholders
  • main interfaces for the position:  internal PanNet employees

 

Other soft skills, competences:

  • self-motivated
  • Highly collaborative
  • Outstanding organizational and prioritization skills are a must
  • High level of discretion to sensitive information

 

Hard skills:

  • SAP (preffered)
  • MS office (Excel, PowerPoint, Word, Oulook) - advanced

 

 

 

Deutsche Telekom Pan-Net s.r.o.

Deutsche Telekom Pan-Net, s.r.o. - established within Pan IP program is a company which will steer and manage the whole pan-European Network. From Bratislava, this company will be the first point of contact regarding all overarching matters of the national companies with respect to the pan-European Network. Being the key entry gate for requirements towards Pan-Net portfolio, we will manage a common service production catalogue, establish new processes and operating models, combining assets and resources to create services for the national companies. To achieve all this we are building a new, cross-functional and truly international team.